Four Ways to Restrict Access to Electronic Documents

Whether it’s private data on staff and customers or confidential documents regarding deals or accounts companies must block access to their electronic documents from the scrutiny of. Even if employees are well-trained and reliable just one tiny mistake to trigger an embarrassing data breach that can harm a company’s image. There are four ways to control the use of electronic files, and to prevent data breaches.

The Administrative Office of the Courts has requested comments on four options to address security and privacy concerns in investor data room providing remote public access to the case file records. The first option is to maintain the assumption that all court records filed are available in the courthouse as well as electronically, but it would restrict remote access to people who have a legitimate need for information, including parties, counsel, essential court employees and judges.

The other option allows an individual to access and download all the information contained in a case record, but only in cases of an official need. This includes people who have been found guilty of a criminal offense, and a judge has to approve the request to release the information.

The third option permits the public to have limited access to certain documents that are usually found in criminal case files. These include plea agreements and non-executed arrest warrants. The public is also restricted in access to certain identifying data like Social Security Numbers as well as financial information. It relies on the prosecutor and their attorneys to protect their interest in individual cases by filing motions to block certain information or block its electronic access.