How to Conduct a Successful Remote Board Meeting

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When conducting a remote board meetings, it’s essential to create a plan to keep the discussion focused and on target. This is much easier if the participants have an agenda in place that is a guideline for them throughout the meeting. It is also beneficial to distribute the agenda and any documents associated with it to the attendees via the secure board portal prior to the meeting so that they can take note of, add items to the agenda and review it before the meeting starts.

Another method to ensure a smooth remote board meeting is to limit distractions as much as is possible. The ideal scenario is for participants to take the call from a quiet home or office location that doesn’t have lots of distracting noises. This will decrease the likelihood that they’ll be distracted and miss the important points to be discussed during the meeting.

Also, it’s an excellent idea to ask participants to mute their microphones if they’re not speaking, to lessen distracting background noise during the meeting. Additionally, the designated minute-taker must ensure that they record all motions verbatim, along with who initiated the motion and who supported it. This is crucial to keep the record in a clear manner that can be used as a reference for legal purposes in the future.

It is also essential to adhere to the deadlines you set for each item on the agenda in order to avoid the meeting getting bogged down. You can further promote efficient meeting processes by encouraging attendees to utilize parking spaces for impromptu issues so that they don’t derail the main discussion.